PA’s Verner Ejstrup Mikkelsen, programme and product management expert, is quoted in an article about project management tools. Verner warns against setting unrealistic ambitions when implementing IT project management tools. According to Verner, businesses need to acknowledge that the implementation process and embedding the change in the organisation may take months or even years. Firstly, the project manager must understand how mature the organisation is, and whether project managers are used to documenting all processes.
“You need to build up your competencies in a steady manner; especially if the organisation has no experience in using project management tools […] entering data into the tools requires a high level of discipline. The data should be the right data, in a common format, and it needs to be up to date. If not, the data will not be able to help you create an overview” says Verner.
Verner stresses the importance of ensuring that project management tools become an embedded part of the way employees work. This requires a great deal of attention from the management group; however the project tools should not only be regarded as a management tool.
“Project managers should acknowledge that these tools actually make their work easier and that they are not only reporting tools. They need to see that the tools can provide them with an overview of internal time consumption and internal costs, but this requires that the tools are integrated with other IT systems such as the financial systems and time registration systems,” says Verner.