Björn Danielsson, PA sourcing expert, has had a byline about public procurement published in Dagens Samhälle. In the article, Björn explains how Swedish authorities can procure goods and services much more efficiently than they do at present while meeting the requirements of forthcoming EU legislation around procurement.
Björn writes that Swedish authorities spend an average of 550 to 600 billion SEK each year on public procurement. This suggests ample room for improvement. He says relatively small measures could create savings of around 10 billion SEK annually.
He explains how the “negotiated procedure” approach to procurement gives authorities an opportunity to challenge established supply and price models and adjust bids for complex procurements. Negotiated procedure may be used for more complex procurements under given conditions and allows the purchasing authority to conduct a dialogue with the market to meet a special need. Björn goes on to describe how PA has, in recent years, used negotiated procedure on behalf of Swedish authorities. He says this has led to fewer misunderstandings around the goods or services being procured, better collaboration between agencies and suppliers, lower costs for the purchasing authority, and reduced risk for appeal due to misunderstanding.
Björn goes on to outline several other procurement approaches to save money and improve quality:
using relative evaluation models
coordinating procurement with other authorities when you have the same need, such as for electronic journal and archive solutions
seeking subject matter experts for help with multi-million procurement deals
expecting larger future changes to Swedish legislation around procurement.
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